eFax Blog

The Ultimate Guide to Paperless Faxing

Tuesday, December 12, 2017

How would you like to have a paperless office? Well, with an online cloud fax account, you can. If you haven’t heard of cloud computing, it’s pretty straightforward technology, and many small business owners and entrepreneurs are using it to expand their businesses.

Using advanced data and storage encryption technology, users can send and receive faxes over the internet, as well as store and manage their sensitive data online via their secure, password-protected cloud fax account. There’s no hardware to buy or software to download. Users simply use their cell phone as a quasi-mobile or paperless office.

More Secure than Email

First things first: cloud faxing is not email. In fact, it’s far safer than email. Regular email was not designed with security and privacy in mind. It was designed for convenience. Cloud faxing, on the other hand, was designed specifically to help businesses safely and securely send and receive sensitive data over the internet using a web-enabled device or computer.

 With paperless faxing, all your documents are protected while in transit and at rest. That way, your private files stay private. So you can send contracts, invoices and tax returns over the internet without worrying about losing your data to a thief.

 For example, eFax offers advanced data and storage encryption for all your data transfer needs. It is compliant with regulations such as the Sarbanes-Oxley Act (SOX) and Gramm-Leach-Bliley Act (GLBA), and is simple to use.

Save Paper and Cut Costs

 Forget buying reams of printer paper for your business’ fax machine or multifunction device. With paperless faxing, you can view all your faxes right on your cell phone, and print only the documents that require a hard copy. Unlike your archaic fax machine, online fax services like eFax® don’t compel you to waste paper by printing every single fax that you receive.

In fact, you can electronically send received faxes to other colleagues over the web, without ever printing or scanning a single page. If you do need to print a received document, eFax® lets you select your desired page range. Or, you can print your entire document and retain it for your records.

Old fax machines, unfortunately, do not offer an eco-friendly alternative to printing. You must print out every single document that transmits across your machine, whether it’s 10 pages or 100 pages. When you consider that businesses typically spend $20-$40 per 1,000 inbound fax pages, it’s no wonder fax production typically costs hundreds of dollars—or more—a year.


Why Going Paperless Matters

In today’s fast-paced world, responding to clients and customers in a speedy manner is often seen as a sign of professionalism and global competitiveness. Companies that lack responsiveness run the risk of being left behind. It is this pressure to respond more quickly and securely that makes going paperless more important now than ever before.

With paperless faxing, you can respond to clients and customers more quickly, using only your web-enabled device. You can also cut costs and reduce waste by only using resources that you need—and nothing else. Going paperless isn’t just about convenience—although it certainly is important. It’s also about being responsive to clients in the moment and reigning in excess spending so your business thrives at every level.


Bottom Line

Paperless faxing offers a simple, affordable and speedy way to take your business to the next level. You won’t need to install new equipment or make a software investment that could set you back hundreds or thousands of dollars. All you need is access to the internet. The rest is as simple as sending an email—but without the security and privacy threats.


Sign up for a one month free trial with eFax®, and start paperless faxing today.